Your first small step with AI.
Help AI get to know your business, using the chat you already have open.
- 5 to 10 minutes
- Nothing to install
- ChatGPT or Claude
Talk instead of typing.
Most people explain their business better out loud than in writing. Wispr Flow turns what you say into text in whatever box you're already typing in, so you can talk through the questions below instead of composing them.
- Install and sign in. Follow the setup prompts, including microphone access and the permissions it explains for typing into other apps.
- Learn the shortcut. On a computer it shows you the key to hold. On a phone, use the Flow keyboard or the Flow bubble.
- Talk into your chat. Start dictating, answer in your own words, then stop and read it back before you send.
There's a free plan with usage limits, so you don't need to pay for this exercise. If the setup slows you down, just type today and come back to dictation later. It isn't the point of the exercise.
Open the chat you already use.
Start a new conversation in ChatGPT or Claude, whichever one you already have. You don't need a paid plan, a new account or any connection to your business systems.
Keep it general. Leave out client names, addresses, financial records and passwords. If you'd rather not describe your real business at all, an invented one works just as well for this.
Answer four questions.
Copy the prompt below, paste it into the chat and send it. It will ask you four questions, one at a time. Short, rough answers are fine. So is "I'm not sure", which is a useful answer in itself.
Help me write a short introduction to my business so your answers are more useful. Ask me these four questions, one at a time. Keep it simple and let me answer in my own words: 1. What does my business do and who do we help? 2. What's my role and what would I like help with? 3. How do I want our business to sound when we write? 4. What should you always check with me or avoid promising? Use only what I tell you. Don't ask for private client information or make up facts. If I already have a business brief, help me update it instead of starting again. Turn my answers into a short business brief of no more than 150 words. Ask me to correct anything that isn't right. Give me the final version to copy into a note or document so I can use it in future chats. Don't claim you've saved it for me.
What a first answer might look like
"I run a small property-management business. We help owners manage their rental properties. I handle new enquiries and I'd like help explaining our services clearly. I want our writing to sound warm and straightforward."
Check it. Keep a copy.
Read the brief it gives you back. Does it describe your business properly? Does it sound like you? Tell it what to change, particularly anything it has guessed at rather than taken from your answers.
When you are happy with it, copy the brief into a note or a document called My business brief. Save it where you will find it again. The chat will not keep it for you.
That's enough for today. You have started giving AI the context it needs. You did not have to build a system to do it.
Try one small task.
Staying in the same conversation, give it something real to do with what it has just learned.
Using the business brief we just checked, draft a short reply to this made-up enquiry: "Hi, can you tell me a little about what your business does?" Keep it warm and clear. Use only the facts I've given you. Don't invent fees, guarantees or availability. Give me a draft to check, not a message to send.
Read it through and check the facts. Then ask for one change that makes it sound more like you. Something as blunt as "make it shorter and a little more natural" usually works.
What to do next time.
Paste your brief into a new chat before you ask for anything else. That hands the conversation the information you have already checked, so you are not explaining yourself from scratch every time. Update the saved copy whenever something about the business changes.
When you want to go further than one brief, the fact-finder asks how your business actually runs. It takes about fifteen minutes and it means the conversation that follows starts at the useful part.